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Minutes: April 2013

Mt. Pleasant Public Library Board of Trustees Meeting April 16, 2013 Attendees –Laurie Hanson, Library Director, Vickie Richmond – Chair, Nancy Walker, Mike Ellington, Lori Birch, Christy Larsen, Colleen Oltrogge – City Council, Jon Woodard – Mt. Pleasant City Recorder Attendees welcome and meeting called to order by Vickie Richmond. Roll call was taken and verbally stated for the recording. Minutes approved. Motion – Vickie Richmond, second – Laurie Hanson In consideration of Jon Woodard’s time discussion was directed to city/budget issues. Some of this had to do with the issue of raises for the library director and staff. It was first stated that Laurie had done some comparison with Manti, Gunnison and Ephraim. The compensation was mostly comparable. One thing to note is that the library director is full time with benefits and the other cities – Ephraim, especially while paying more does not have the benefits. Budget – Jon Woodard discussed that the libraries budget comes mostly from a mill levy tax. The taxes scheduled for the library are actually about $15,000 higher than last year’s projection from the county. The mill levy rate is slightly below the maximum allowed if an increase to the max were pursued it would entail public notice, etc to comply with the truth in taxation requirements. This could engender more opposition that the increase amount would be worth. Since we are getting more than projected by the county it may be best to let the issue lie as is. Laurie Hanson proposed this course and Christy Larsen seconded. – Jon discussed staffing with only upstairs personnel during the daytime slower time periods and staffing upstairs and down during the busier times. Discussion was that it would be better to cut in other areas than reduce our service to the patrons. – Jon addressed the concern that if Laurie opted to give up the insurance benefit that

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this would be hard to get back in the future. Regulations would prohibit this not being made available to the full time library director in the future. If it is available to other full time city employees it must be offered to all. – There is still the concern that if the money from the insurance benefit were used in some other fashion then where would the money come from if that insurance benefit were again needed in the future. It was suggest that this money could be used as ‘soft money’ used for item that could be one time things or on going as needed. It could be used to hire a ‘program specialist’ that could be on a temporary basis to handle more programs, a blog, etc. and also used to enhance the collection by increasing book purchasing. – In connection with raises for Laurie and the staff it was agreed that raises were well deserved. Laurie will put together for the next meeting the model and data she used for the raise figure for the library director. It was also noted that Dawn should receive a larger raise than the other two staff members along with the promotion to assistant library director. – Jon Woodard noted that the city tries to help the library in unapparent ways as well as the money they allocate. They don’t charge the library for garbage pick up, repairs, etc. This is appreciated by the library board. Internet Access Policy – In order to comply with the Utah State Library requirements that libraries renew their Internet Access Policy every three years the board considered the policy provided and approved it. The motion to approve was made by Vickie Richmond with a second by Lori Birch Computer Policy/Room Use Policy – Use of the two rooms the library has for tests, meetings, tutoring, research, etc. has been amazingly successful. – Review and discussion of computer use policy and new room use policy was conducted. – It was decided that the time limits should mirror each other and time limits should be used only if other patrons are waiting and should not be used to police behavior. That should be handled through the behavior guidelines. – The time use policy in regards to the rooms apply only to non-scheduled use, which is handled on a first come first served basis. Staff then do not need to worry about deciding ‘more important’ usage. – Policy will be re-written for next time removing time limits – except as other patrons are waiting and also eliminating enforcements which will be spelled out in the rules. Summer Reading –

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Plans are on schedule for the summer reading program. Donation letters are be sent out. Follow up visits need to be done for the fund raising – which is used to furnish the prizes – books instead of cheap toys. Should this be done by Friends of the Library or not as then the money is theirs. It was decided this should be handled by the library and could be coordinated by the ‘program specialist’ if one is hired. ILS – Weeding and re-barcoding are ongoing. They are down to one last section. – Although slowed down somewhat to avoid duplication of effort a big order push is on keep the collection up for the patrons. – Training will be up coming. There is training in Provo that Laurie will be attending. – Consideration is still being given to determining how the courier system will work. – We need to publicize what’s coming to raise awareness with the patrons. CLEF Expenditures – Money from CLEF grant has been received. – Computers were ordered and received. – Grant and invoice for technology together and handled. It’s all done neat and proper. Board Meeting Schedule – It was decided that the summer meeting schedule would be kept the same as that is what’s spelled out. We will meet in June but not July or August. Items for Next Board Meeting – Review the mission statement and determine any revisions to make one that is our own. It should be no more than one to two sentences. Next Meeting – May 21, 2013, 9:00 a.m. Adjourn – 10:35 a.m.

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