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Minutes: February 2015

Mt. Pleasant Public Library Board of Trustees Meeting February 17, 2015 Called to order by Nancy Walker at 8:37 Attendees: Laurie Hansen – Library Director, Nancy Walker – board chair, Christy Larsen, Rhonda Shewell. Roll call was taken verbally for recorded minutes. Minutes from January meeting approved as submitted – Motion by Christy Larsen, seconded by Laurie Hansen Follow – up • Rhonda – Report on seminar about protection on the internet – Seminar very informative – Pornography is very pervasive – Internet users are easily introduced to this threat. Purveyors of pornography are very aggressive and well funded. It is a very powerful addiction. Suggests were given for protection – locks, security programs, router protection. The library has iboss. Papers were brought in and given to Laurie to have for those interested. Laurie will get copies. • Rhonda – Contact Ann Deuel about when she could attend a meeting – She asked Ann to think about a time she could attend – Rhonda will follow up on this to get an answer. cialis and exercise • Invitation to Jim McGinnis and Amy Mondragon to attend the meeting – Jim was invited. Dalene was to invite Amy – Dalene was not present so it is unknown as to whether this was done. Neither was present at this meeting. Margo Olsen was suggested by Nancy Walker – she has talked with her and will invite her to our next meeting. • Laurie – Information from Ephraim on the usage statistics for Mango Language System – She has not done this yet. She wanted to try this program from home. Her husband has a card and she wants to try the program. • Laurie – Paper work on water seepage issue – She has this downstairs but has not got it put together for us. Nancy was to follow up on the health issue, concern what this might mean but needs to be addressed. She will follow up possibly contacting the county building inspectors or a person she knows on Fairview’s fire department hazmat team. • IT issues – Sean Rawlinson has come and addressed the issues Laurie had. She has talked with Dave Oxman about meeting with Dynamic Integrations. We need to be able to document the hours Sean is submitting. Laurie will contact Dave first if the meeting does not happen this week she will go directly to Jeremy Madsen for an accounting of the hours – we pay for 4 hours per month. Laurie will forward IT emails to show issues

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she has contacted windsor canada pharmacy Sean about. • Laurie needs to get the software – Norton and Microsoft Office Suite – installed. The Microsoft Office Suite purchased was an upgrade – Microsoft Office needs to be installed first – Sean has provided a disk for this. • Computer purchased was felt that the higher processing power was needed. This was discussed with Nancy and was acted on to purchase this circulation computer. Reports Budget • First Tax Increment Received – there are usually two amounts received. The one we just received hits our revenue projection for the full year. There will be additional funds coming – approx. $8-9,000. We are close on computer budget and wages. Some wage income has gone to pay Colleen Pyper for help with inventory. Collen has been a big help in figuring out the process. There has also been some volunteer labor by Rhonda Shewell and Nancy Walker to assist with the inventory. The downstairs inventory is done. One more set of volunteers would be great unless Rhonda and Nancy want to order viagra do more. • There are retained earnings still with the city that the additional funds could go into if not used. There was $12,000 transferred from retained earnings to the budget this year. • Laurie needs to work on correcting budget with the city. Items were being submitted as directed – city informed Laurie that the expense code was wrong – she is back tracking and correcting. Summer Reading Program • Theme – Every Hero Has a Story – Plans are moving forward. viagra cancer Registration Policy • There is a new designation – Institution – This would apply to the youth homes as they have been handled on the individuals account. We need policy guidelines to address who is authorized, etc. They are working out policy issues. New Business • Usage of old elementary school – The district would use the east half for the Pleasant Valley High School – Alternative high school, adult education and 5 youth homes – youth in custody programs. The west half is proposed as a recreation facility – A drawing was provided of the proposed use. With Laurie on the Main Street committee she was aware of the plan. Laurie has talked to Sam Ray – School District president to have the use of one of the rooms for storage and overflow. They are looking at the old Kindergarten room as it has bathrooms, counters, sinks, etc. The proposal was going to the school board – we don’t know the time frame on this issue. Laurie will attend school board meeting or follow up with this. Is there a cost for this? • Food for Fines – If people bring in up to three cans of food they can have up to $3 knocked off their fines. Laurie proposed that the library support this, Nancy proposed that we go for this and it was seconded by Rhonda. • Reminder – new three year strategic plan due this year. Laurie will find out from the state if they have a new resource or requirement for this. There is no specific date of the year that it is due. This starts with a community input meeting, this should be conducted by someone without a vested interest in the library. • Pursuing a “Quality Library” status this year as part of our yearly certification. We have to meet 5 of the outlined criterion. • Dress Code – Alison Anderson had a two page code – we set it as a judgment thing. Alison challenged one of the workers on this. • Disc Sander – DVD’s are backing up. There is a disc sander downstairs that was purchased – based on the damage this can be a multi-stage process. There is noise and other issues associated with this. There is a time constraint in being able to get this done. This can done by volunteers or community service providers. FLIX had the same machine and trained the library personnel. FLIX would do an immediate buff. We could try this for the quick and easy ones. Nancy would be willing to come in and take care of these things. Laurie was looking online for something mid-line to take care of some of these issues. They have cleaner – may try cleaning each DVD as it comes back. • Sharing “floating” collections – With the Indigenous Peoples grant picture books were purchased. Program allows us to track floating collections and these could be shared with Ephraim, etc. This would also help with the Quality Library goal. • StoryCorp grant project discussed. • Collaboration – Laurie thought that items were agreed upon as far as card issuance etc. but this was unclear in recent conversations. Laurie will put together what was agreed upon. • Flower Bed – Laurie has been doing this. Laurie would like the board to take this up with the Mayor. Laurie’s hands are not able to do this again. This should not be part of her responsibilities. Should Nancy as Chair address this with the Mayor? If the Mayor wants his wife to do this that is fine. No Other Business Next meeting will

be held on March 17, 2015 at 8:30 a.m. Meeting adjourned at 9:57 – moved Nancy Walker, seconded Rhonda Shewell

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