Mt. Pleasant Public Library Board of Trustees Meeting January 15, 2013 Attendees –Laurie Hanson, Library Director, Nancy Walker, Christy Larsen, Mike Ellington, Lori Birch, Coleen Oltrogge – Mt. Pleasant City Council. Vickie Richmond – Chair person was absent due to an illness in the family – asked Christy Larsen to take charge. Attendees welcome and meeting called to order by Christy Larsen. Roll call was taken and verbally stated for the recording. Minutes approved. Director’s Report – Laurie Hanson Budget – Still adjusting the budget for supplies – primarily ink & toner. Library should have one cartridge on hand in addition to the one in the printer. It would be ideal if the money collected from copies and items printed could be saved separately to purchase toner when needed, but this is not possible per the city. The money goes into account with fines collected. – Laurie will make some adjustments to the budget to shift some money from another area to
the supplies line item and will get board approval on this. – Food for Fines idea was not accepted by the city. It was felt that this was a detriment considering the library’s need for money for supplies and raises. – City agrees that Laurie should have a raise, if we can find a place for it to come out of the budget. Coleen will talk with the Mayor to see if there is any other money available. ILS – An addendum (copy of addendum attached) has been submitted and approved through the State Library to add $6,481 additional funds to the grant to purchase new bar codes, scanners, thermal printers and pay labor costs for the work of re-barcoding. – Expenses will be incurred and submitted for re-imbursement. As long as it’s for the items approved the amounts can be shifted around some. Computer Policies – Reviewed current policies. It was thought that the time limit – 30 minutes could be an “unenforced” guide. Mike Ellington suggested this as a viable option. Basically it is there if needed, but if no one is waiting to use the computers it would not be enforced. – It was suggested that a couple of the computers be designated as available for the approved children’s games and the others reserved for homework and research. – Violation policy – 1st would be a verbal, 2nd a written/acknowledged with suspensions as appropriate. – Laurie will put together suggestions in a policy format for final approval by the board next meeting. Weeding Project – A strong, in-depth weeding project has been started and is ongoing to clean up the collection prior to putting on the new barcodes. The problem is what to do with the ever growing amount of items weeded out. We need to have places to put them for sale. – A suggestion was made to put them in the community center (old armory) to increase exposure to the items for sale. – Items that haven’t sold could also be donated to the prison or senior center. – It was brought up that it would be helpful to have Maren Peel of Friends of the Library at the next board meeting to help facilitate the clearing out of these items. – When the weeding is done the new barcode process begins. Money is available to pay $7.25/hour to help accomplish this. Members of the board are welcome to be part of this. Lori Birch mentioned her daughter would also like to earn some money. – After barcodes are done the system will be migrated. – Training will take place during this
time. Items for Next Board Meeting – Dress Policy – can adjustments be made as sometimes an outfit including jeans is every bit as dressing and appropriate as something else may be. – Amnesty Policy. Additional Business – Lori Birch asked how things stand with the rain gutters and ice problem. There are still some ice patches due to pin hole leaks from the gutters. Also the icicles that have formed. A child fell last week. The city is actively working hard on this to minimize the hazard and correct the problems. This has been appreciated. – Website contact information – it would be helpful if there was an active link on the contact information page that people could click on to contact the board with concerns. – It is the plan for board meetings to be limited to one hour. Review of items to be done prior to coming. Next Meeting – February 19, 2013 Adjourn – Almost on time.