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Minutes: January 2014

Mt. Pleasant Public Library Board of Trustees Meeting January 21, 2014 Attendees: Vicki Richmond – Board Chair, Laurie Hansen – Library Director, Lori Birch, Nancy Walker, Mike Ellington, Christy Larsen, Maren Peel – Friends of the Library Minutes from November Meeting – Approved – motioned by Vicki Richmond, seconded by Nancy Walker Voice recorder was not working for this meeting. Minutes will be typed, only Jane Banks thinks minutes should also be posted on the library website as the city posts their meeting minutes. Budget • City not sure if we will make our budget this year, it is currently short but funds do continue to trickle in especially in March. Jeff McDonald thinks we should be doing more with volunteers, run more efficiently, etc. It appears some education is needed on libraries, keeping the collection current, needed funds, etc. It was recommended that we hold off on hiring extra person as a way of managing perceptions. Education by the board with the city may be helpful. • Library attendance on Monday has been very positive. The city and community want to see the library open – even more. • Not much has been spent out of the book/collection budget as there was some prepaid to the supplier last year. Laurie is working on buying books and building the collection on an ongoing basis. • Some expenditures on the budget are high – the insurance figure is off due to accounting procedures with Laurie opting out of insurance. Laurie is having Dave Blackham, Mayor, check on this. The computer services amount is high due to theft and having to pay out the $1,000 for deductible to replace machines. This amount is being paid back through restitution very slowly – $30 here and there. • Laurie wants to opt back in to the city insurance, effective 7-1-2014. This money next year will therefore not be available for new staff. Computer IT Help • Dynamic Integrations has still been less responsive than is acceptable. There are ongoing computer problems with the server, lost ‘shared files’, etc. Vicki has talked with Parker Earl about coming back to the library, he is working for Wasatch Academy with their computers and is also associated with Dynamic Integration. He will mention to Adam English our concerns. Communication with Adam English needs to happen to let them know that our expectations are not being met. Laurie will initiate this. Maybe have them at our next board meeting. Main Street • During an open meeting of Main Street Committee it was discussed that a very large discount store is thinking of locating in Mt. Pleasant but there is concern for driving out small businesses. This issue will cause debate on both sides. Laurie was concerned about voting on the issue without people. City Council • We have not done a report to the city for some time. Perhaps we should consider an upcoming date. How about doing a report on February 25th? The afternoon meeting may have less going on. Need to get on agenda and decide who will do the report. Laurie will do it this time but may be it would be good to have board representation there as well. New officials • Laurie met with Dave Blackham, Mt. Pleasant’s new Mayor on Friday. The meeting went well. Ann Deuel is the new representative for the city to the Library. We need to invite Ann Deuel to our meetings. Friends • Library has equipment that could be sold through the friends, old computers, monitors, typewriter. • Summer reading donations need to be starting now. The letters asking for donations need to come from the Friends of the Library. The donations must be made out to and run through Friends. • The library would work with Friends on the use of the money, it has been used in the past for prizes. • Would Friends be willing to take on this program? Maren will take this to the Friends for discussion CLEF • We need to be giving some thought to what to use this money on, this year. There are limitations to its use, it can be used for collection development, public computers, or out reach programs. There are computers that need to be replaced as part of the strategic plan. Magazine Rack Ideas • We currently have the turnstile with the current issues as well as some on the shelves and boxes with back issues. We have shelving available that would allow for the current and that would include back issues. Give this some thought Computers • Lauries computer needs to be replaced. There was one that had not had much use that she thought of using, Sean, Dynamic Integration, took it to reload but has not returned it at this point. There is money in the budget that could be used to replace Laurie’s computer. It was agreed that this would be acceptable. Amnesty Week • It is part of the library’s policy to provide a set time period for fine amnesty, if the patrons return overdue books during that period. This was discourage by the city last year but is part of policy. One idea was ‘Food for Fines’ were the fee would be waived if they returned the book with a food item for the local food bank. Sara Schrader – new director at the food bank – would do the advertising and we would partner with Ephraim and Manti if we wanted to do this. This would be the last two weeks in February. This was agreed upon. Miscellaneous Items • Mt. Pleasant City is pursuing the purchase of the land in front of the library from the Church of Jesus Christ of Latter Day Saints. An offer of $10,000 was made and turned down. This is an ongoing issue • Mt. Pleasant Public Library is a Star Library for the 6th time. Laurie will get the publicity out. • The collaboration with Manti and Ephraim is going well. Communication is happening with regular meetings. • A nice copier/do-it-all machine was donated by Bryce Clawson, this will be very useful and is much more efficient as far as toner usage, etc. than the previous machine. • There has been an issue with Microsoft Office and keeping it running on the computers. There will be purchasing Microsoft Office 2013 through TechSoup to help remedy this. • Laurie is trying to partner and work with local entities to improve the collection. See what the library can provide to support their programs, such as the ConToy Arena – providing equestion books, dvd’s, etc. High School now has physics – does the library have a strong science section. The science and medical books bet out dated. A training suggestion was to

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get 10-12 really good ones knowing that these will be outdated and need to be weeded out. So limit what you get. We need to find what people want. Support the community. Our current dvd collection has as much circulations as the fiction section. Need to stay on top of these as well. It would be helpful to have a suggestion box on the website to get input from the patrons as to what they would like to see in the library. • Laurie wants to have book budget spent by May. • Just FYI – the 3 libraries – Mt. Pleasant, Ephraim, and Manti have change how they handle the borrowing of books between the libraries. Items can be borrowed from one of the other libraries if it is something we don’t have. If our library has it but is checked out, they must wait for the one from our library. Christy asked if Laurie could email the agenda out before the meeting. Laurie said she would try to do this. The next meeting will be February 18th. Moved that we adjourn at 9:35 by Vicki, seconded by Christy Larsen Meeting adjourned

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