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Minutes: June 2014

Mt. Pleasant Public Library Board of Trustees Meeting June 17, 2014 Attendees: Laurie Hansen – Library Director, Mike Ellington, Christy Larsen, Nancy Walker, Lori Birch, Maren Peel – Friends of the Library Minutes from May Meeting – Approved – motioned by Laurie Hansen, seconded by Lori Birch Lori Birch – This will be her last meeting. Her contribution has been great and very much appreciated. Budget • We have about $6,000 surplus in the current year budget. Some receipts will be turned in to Friends of Library per agreement. This is to pay for the prizes. • Next years budget – figured in is the reinstatement of Laurie’s benefits and an increase in wages to add 8 additional hours. • The options of using these additional hours were discussed. Friday is a desired day to have the library opened. Do we want to open a full day Friday or split the hours with other days? It was decided to open 8 hours on Friday. This would put hours at 12-4 on Monday and Saturday and 11-7 on Tuesday through Friday. These new hours will start the week of August 4th. • Laurie will get a statement on the retained earnings from the city in writing. • Laurie’s meeting with mayor – outlined on an included handout. Issues raised due to increases for reinstatement of benefits and acquiring toner to have on hand. Concern over the decrease in income from out of town patrons. Mayor wanted daily reconciliation on funds received. He wants names of people that paid fines, etc. on the reconciliation. • Time cards were an issue as the procedures weren’t clear. So initial time cards for Laurie were a wreck. • Invoices – one that didn’t get turned in. City wants them turned in promptly. There process accumulates for 2 weeks before each city council meeting to have them approved. Large purchases approved before hand. • Care of flowers in front – church property – not to be taken care of by the city. City still trying to by this property. Currently at $8,000 price – still negotiating. • Laurie wants to build a level of trust with the mayor. She will do a documented response to the mayor. Old Books • There won’t be a book sale on the 4th of July this year • Some of the “old” books will be pulled out and then see if these could be taken to or looked at by Sam Weller to identify anything of value through the friends. • Irreplaceable local books will be maintained. • Perpetual sale will be on going. New Board Members • Vickie has resigned. She needs to be replaced as chair. • New members should be run by city council. Could rules be changed to allow board members from larger area outside of the city limits? We need to have Rhonda Shewell approved by the city council. We should have 5-9 board members. With Rhonda we now have 4 members. • New library board chair is elected by the board. Christy Larsen motioned

for Mike Ellington to be Chair – seconded by Nancy Walker. Mike Ellington agreed • New members proposed – 2 new potential – Dalene Burch, with Easter Seals, two bachelor degrees and a masters. Jim McGinnis – new to the area. It was proposed to also include Colleen Oltrogge – should she be on board or included on Friends. She will be followed up with. • Laurie will get with Ann Deuel – the representative to the board from the city council – to determine when she could meet so that she can be included in the board meetings. Summer Reading • This is going great – 270 so far. • Word of mouth – Promote summer reading. Miscellaneous • Laurie is taking her vacation from July 21-28. Adjournment motioned at 9:31 by Laurie Hansen, seconded by Nancy Walker Next meeting will be September 16th.

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