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Minutes: March 2013

Mt. Pleasant Public Library Board of Trustees Meeting March 19, 2013 Attendees –Laurie Hanson, Library Director, Vickie Richmond – Chair, Nancy Walker, Mike Ellington, Lori Birch, Christy Larsen, Maren Peel – Friends of the Library, Colleen Oltrogge – City Council Attendees welcome and meeting called to order by Vickie Richmond. Roll call was taken and verbally stated for the recording. Minutes approved. Motion – Vickie Richmond, second – Lori Birch Director’s Report – Laurie Hanson Budget – Discussion about figures to be presented to the city for the upcoming fiscal year budget.

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Numbers were reviewed and projected. The expenditure discussed was staff salary/benefits. Scenarios were reviewed – including salaries and staff staying at the current level, raises for Laurie and the current staff, the salaries staying the same but adding a 4th part time employee and raises all around and adding a 4th part time. It was discussed giving Dawn Coates a larger raise and have her be an assistant director as she fills in for Laurie when necessary and is a big help. – If a 4th staff member is added it would be best to hire someone with strong computer skills that could take some initiative in that area and also teach some classes. Lois has been a help and is appreciated but lacks the computer skills. Susan and Sue are doing a great job but aren’t really strong in the computer area. – Laurie suggested she might give up her insurance benefit but discussion followed that this was not advisable. – If 4th person were added it might facilitate opening another day each week. Further discussion was to take it slow to make sure quality of services, etc. was high before spreading things too thin. – Suggestion made to gather information on staffing/salaries from other libraries within Sanpete County. – Discussion from all attending on the options for the budget. It was decided to go in asking for the most we can and then scaling back our requests as needed. ILS – Barcoding has begun. – Grant may include cost to train the staff in SLC. – The process has been slow and long. Laurie had been holding off on adding to the collection until things were in place. However, since it was dragging out and the collection was suffering they have started adding to the collection.   Training Classes – Planning on doing more classes on downloading books. Planning device specific training. CLEF Expenditures – Money from CLEF grant must be spent by the end of June and is limited to what it can be spent on. – Collection development – complaint received on the collection suffering but this was discussed in the ILS situation. Collection is being added to. Funds could be spent to renew magazine subscriptions. – Technology – Some of the computers in the library have reached the 5 year replacement target mark. It was decided that it would be wise to use some of the funds to replace these to keep the technology current. A couple of the replaced machines could be utilized else where in the library Dress Code – Rather than spell everything out in detail, let common sense rule as long as it makes sense. The “Star Library” status was discussed and noted that the library was on the agenda for the city council meeting in April to discuss this award and clarify that it was based on earlier data that has changed with the budget cuts. Newspaper Articles/Publicity – Laurie still interested in doing articles for the newspapers about the archive room and the ILS project. Computer Policy – Would like a simplified one page with bullet items that could be posted. A lot of the challenges are from behavior rather than time usage. Would like consequences outlined. Items for Next Board Meeting – Any budget items or other things needing review will be forwarded to the board by email. Next Meeting – April 16, 2013, 9:00 a.m. Adjourn – motioned and seconded.

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