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Minutes: March 2015

Mt. Pleasant Public Library Board of Trustees Meeting March 17, 2015 Called to order by Nancy at 8:34 a.m. Attendees: Laurie Hansen – Library Director, Nancy Walker – board chair, Christy Larsen, Dalene Burch, Maren Peel – Friends of Library. Roll call was taken verbally for recorded minutes. Minutes from February meeting approved as submitted – Motion by Nancy Walker, seconded by Dalene Burch. Follow – up • Rhonda – Contact Ann Deuel about when she could attend a meeting – Ann said that they were hiring a new employee at her place of business. When they are hired and trained she will be able to come on Tuesday mornings. It will not be this month but hopefully in April. Laurie also talked with her and arranged to set up a meeting to talk with her • Invitation to Jim McGinnis and Amy Mondragon to attend the meeting – Jim has gotten other employment and so is not available. Dalene was to invite Amy – she is interested and Dalene will invite her for April. • Laurie – Information from Ephraim on the usage statistics for Mango Language System – Her husband tried it and liked it. Betsy said she has had about 300 users. • Nancy was to follow up on the health issue, concern what this might mean but needs to be addressed. She will follow up possibly contacting the county building inspectors or a person she knows on Fairview’s fire department hazmat team. She has not had an opportunity to do this yet but will follow up on it. • Dalene – follow up on pornography – definition – how do we handle complaints on objectionable items. There is a form on the website for complaints. We will go through the procedure next month. Dalene has an issue with a book from an abuse issue more than pornography. She will get the form and we will go through the procedure next month. • Laurie – IT support – wants to meet with Dynamic Integration, will contact Dave first if the meeting does not happen this week she will go directly to Jeremy Madsen for an accounting of the hours – we pay for 4 hours per month. Laurie will forward IT emails to show issues she has contacted Sean about. City is looking for another alternative. Laurie has emailed Sean about his work – what is he doing? He has not been responsive. Do we need to bypass Sean – Dave and Jane said not to worry about it as they are looking for someone else. Nancy said that Todd Olson could do it in the short term but mission papers are in. • Laurie needs to get the software – Norton and Microsoft Office Suite – installed. The Microsoft Office Suite purchased was an upgrade – Microsoft Office needs to be installed first – Sean has provided a disk for this. These have been partially installed – Laurie keeps running into problems with the key being accepted – Laurie has tried to get Sean to help resolve. Norton is mostly done. • Laurie – School Board meeting on the proposed use of elementary school. The situation is – the school district wanted a million dollars for the west side and grounds – that took it off the table – the school district then wanted to lease it – renovations would be required. So the plans are scrapped at this point. • Nancy – Contact Mayor regarding flower beds – He told her that the library personnel would not be responsible for this in any way. • Job parameters – Laurie needs to write up what she does, etc. • Strategic Plan – Laurie checked with the state and it is still the same. A member of the board should be involved in this. • Storycorp grant did not go through Reports Budget • Wages are in line even with the inventory. Volunteer labor by Nancy and Rhonda helped in this. • Still waiting to hear about the next increment of income. • Weeding will be done on collection now that inventory is done. The items weeded out will be given to Friends for sale • With the option to have a room for storage at the elementary no longer viable other options were looked at. Nancy’s son will do shelving, bins for storage for his eagle project. Summer Reading Program • Theme – Every Hero Has a Story – Plans are moving forward. • They are working on focusing on local heroes – police, fireman, crossing guards, teachers. Will also do the hero in you. Laurie will be doing Super Heroes. • We need to get going on fund raising activities for this. We need to get the letters going. spy on cell phone Callie Miller’s daughter is working on Sterling Scholar and would like to help with this. We will get the Friends involved in this. New Business • Food for Fines – Nothing happened on this • CLEF grant – prfessional writer for student working on adding to the collection • Ladder, chair mats, etc. needed. The city will pay for the ladder. • ULA meeting – Laurie would like Dawn to attend with her. There is money left in the budget but with Dawn it would be about $170 over the remaining. Laurie will ask Ann to see if there cell phone spy is money that can be used to cover this. This meeting is in St. George around the last of April • Quality status – one member of the library board needs to be a member of the customized essay writing ULA. • Safety Issues – Jane Banks from the city provided information and checklists, etc. These need to be looked at. Who should be monitoring the safety issues – we need to review the definitions. • Laurie is submitted vacation leave – May 26th – June 4th. • Laurie will take some of the pulled collection items to the senior center for them to enjoy for a time before they are brought back and given to the Friends of the Library for sale. Other items of business April will be the last month for Christy Larsen to be on the board. Nancy Walker proposed we adjourn – seconded by Christy Larsen – adjourned at 9:09 a.m. Next meeting will be held on April 21, 2015 at 8:30 a.m.

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