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Minutes: September 2013

Mt. Pleasant Public Library Board of Trustees Meeting September 17, 2013 Attendees – Vickie Richmond, Board Chair, Laurie Hansen, Library Director, Lori Birch, Christy Larsen, Nancy Walker, Maren Peel – Friends of the Library Attendees welcome and meeting called to order by Vickie Richmond. Roll call was taken and verbally stated for the recording. It was noted that Sara Gunnell has been unable to attend due to a young family and those responsibilities. She has expressed the necessity of leaving the board and was advised to write a letter of resignation. Minutes from June 18th Board meeting were approved – Motion – Vickie, 2nd – Nancy Laurie mentioned some publicity the library had received in a newspaper article that appeared in the Pyramid reporting on a visit from Congressman Jim Matheson and books received from the

Library of Congress surplus book program. Budget – Laurie will meet with Jon Woodard/Mt. Pleasant City as soon as he is through with his meetings with the auditors to verify that we did get the funds transferred to our budget from last years ‘retained earnings’. We need evidence and if necessary written guarantees that funds we are holding back will be ours to use in the following year. – It was brought up by a board member that on the current year’s property tax notice that although values hadn’t changed the amount of tax for the library was reduced. Concern was raised how this would affect not only the budget but our maintenance of effort for certification next year. Laurie will look in to this. Staffing – Extra staff hours were included in the budget to allow for hiring and additional part time employee. This, along with the director working the desk would allow the library to

reopen on Mondays. This would make a good impression with the city and with the patrons as they have been stopping by on Mondays to see if they could access the library. It would be desirous to do this sooner than January if possible. – The proposed hours for Monday would be 12:00 – 4:00. – The job description would involve wording that it was a ‘temporary’ position for about one year ending in June of 2014. This would allow an ‘out’ if funding was not available next year. – A possible advertisement for this position was provided. It was noted that the person being hired needed to be ‘tech savvy’. – Subject to finalizing what’s happening with taxes and the budget – it was moved by Vickie to proceed with this and seconded by Christy. Advocacy – Summer reading program was covered in the paper. Water Seepage – So far, no more trouble with this. Laurie will check on who is following up on this. Lori Birch mentioned noticing a loose rain gutter on the front of the library. – Questions were raised about the process for changes, maintenance, up keep of grounds between library/city/church. Questions were raised due to scout project and communication with the PFM group of the church. This has been resolved although the city is concerned. The property belongs to the church except for the library foot print. Laurie will print off page from the state library site to give to Mont Bona at the city. Certification – Maintenance of Effort documentation has been turned in. – A couple outstanding issues that Laurie will follow up on involve minor items in regard to the website/splash page having to do with doing our own web page versus using Verso. Computer – Internet was currently out. Unknown issue. – There have been ongoing problems. A new filter was put in place, one that is used by small libraries. Sean Rawlinson – IT person – is working through the difficulties of letting through what needs to go through. – Also purchasing antivirus – Norton – New equipment – modem, router, switch will be installed soon. Rebuilt equipment was acquired by Sean on ebay. It’s the same that Sean did for the school district. They are currently dealing with internet crashing on a daily basis. Verso – ILS – Verso has been in place for about three months. A couple of the employees have been reluctant to embrace the new system but continue using the old system. Old system needs to be eliminated as soon as possible to force the change. – Working out details of courier system which will run on Thursdays. – It is still a huge issue as to how to coordinate the patron card and payments for those who don’t live within Mt. Pleasant, Ephraim and Manti. Discussion was again focused on this issue. However, we can’t dictate what Ephraim and Manti’s libraries will do. It was determined that Laurie would work with the other libraries and the program coordinator to see if we can arrive at an arrangement acceptable to all. The trustees for Mt. Pleasant can’t decide how it will work for the others. Meeting Schedule – Mike Ellington would like to see the meetings change as Tuesday’s will no longer work for him. Would like to see Thursday or possible Monday. Thursday would not work for other Christy Larsen. We need to check with Mike to see if Mondays will work or clarify just what his schedule is. New Orders – The book budget is healthy right now. A survey will be done using collection analysis tools to identify where the gaps are. – New magazine covers are needed. Replace the ones down stairs and bring the best of those upstairs as they will then be color coded. Friends of the Library – Things are still in limbo. – The Friends made a little on the book sale on the 4th of July. – The fun run wasn’t held on the 24th. Additional Items – Insurance money was received for the stolen items. This covered the amount of the loss less the $1,000 deductible. The equipment has been replaced. One of the computers was offered to be returned but as it was a little worn and dirty it was refused. The culprit – Douglas Allred was ordered to pay restitution but the court says this is at his discretion. – Security procedures were questioned as it appears that the theft was accomplished by opening a window during business hours and coming back when the library was closed. It was determined that there should be specific closing/locking up procedures in place that includes checking the windows. Next Meeting – October 15th, 9:00 a.m. Meeting Adjourned at 10:40

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