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Minutes: September 2014

Mt. Pleasant Public Library Board of Trustees Meeting September 16, 2014 Attendees: Laurie Hansen – Library Director, Mike Ellington, Christy Larsen, Rhonda Shewell, Nancy Walker, Maren Peel – Friends of Scouting, Ann Deuel – Mt. Pleasant City. Roll call was taken verbally for recorded minutes. Minutes from June Meeting – Approved – Motion Christy Larsen, Second Nancy Walker Budget • Dave Oxman corrected the retained budget amount from $70,000 to $50,000. • Monthly Snapshot – things are in pretty good shape. • Laurie will work the desk 6 hours instead of the planned 4. This will save money and give her hands on with the patrons New Hours • The goal to increase our hours has been realized. As of September 1st we are now open 6 days a week. The library opens at 11 each day from Monday – Saturday. It’s been about 25 years since the library cut their hours. We need ways to promote this idea. • Ideas – bookmark, post at schools, signs, radio, etc. Summer Reading • Enrollment was 390 – 357 in children’s and 33 in teens. Participation is higher than surrounding communities. Changing teen program to involve them more in reading and mentoring. Unfinished Business • Issues and concerns with the director and the City . Laurie has committed to be more diligent in addressing areas of concerns that the city had. She has drafted a response. • Mayor wanted info about the patrons and any decline. There has been no decline in out of town patrons or the income from these. • Mayor wanted daily reconciliation on money in and out. The money in includes fines, copies, cards, interlibrary loan postage. Now the employee leaving cashes out the till and does part of the paper work and a 2 person sign off has been put in place. • Time card issues addressed. Frustrations on perceptions. • Toner issue addressed to provide explanation of due diligence that was done prior to the acquisition of this. • Seniors 65+ get a free card – this was not decided on by the city, board members are in favor of keeping this procedure in place. • It was proposed that the $1 card fee for residents be done away with. Action Items spy a cell phone free • Laurie is updating Microsoft Office and Norton Anti-Virus. She wants to purchase Adobe Creative Suite 6 rather than just the Photo Shop. Can this be done by the Friends of the Library as it would be cheaper? Would it meet their by-laws for providing things for the patrons? This was present to Maren for

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her to discuss with the Friends board. Laurie will get pricing and email. • What would we do for training for patrons for this? We discussed using students but this may not work. Susan has been working on programs and may put together a class on this. New Business • Policy Review – Per the state library association we need a meeting room policy – The computer ‘closet’, the archive room, etc. Do we limit use of library to non-profit organizations and meetings or what. This is a concern for the bulletin board as well. • If there are extra costs associated with the class – increased staff hours, etc – these should be passed on to entity desiring use of the library. First we need to define what a program is and what is an outside enterprise to determine when a cost will be applicable. • Policy regarding the maximum number of check outs allowed. Rule is currently at 50 items per family – this seems a bit high do we want to change this. • Maximum fine is capped at $5 do we want to adjust this? Outstanding fines preclude patrons from checking out other items and this is not for lost books – those are charged at cost plus $5 charge. • Laurie will check with other libraries on their policies and email this information out to us. City Council • Report needs school papers buy $10 to be made to the City Council – Would October 8th be a good time to do this? State report statistics should be available at that time. • New Board members need to be presented to City Council – Rhonda Shewell, Jim McGinnis, Dalene Burch (hopefully she will find a residence in Mt. Pleasant soon). This could be done at this meeting. Board Items • Mike Ellington will cell phone spy software be leaving October 27th, for 6 months, • It was motioned by Christy Larsen that Mike be put on a 6 month leave of absence for a mission to resume his duties upon his return in May 2015. This was seconded by Nancy Walker. No one opposed • It was motioned by Laurie Hansen that Nancy Walker be appointed chair pro temp in Mikes absence, seconded by Rhonda Shewell. No one opposed. • We could use additional members Friends of the Library • No other issues to discuss at this point. Miscellaneous • Brochure for promotional information. • What is available at the Library. • Something to catch the interest – less is more with info to find out more. • Bullets with reference to website for additional information. Mike was excused at 9:30. • Brochure – simple with features of the library • Bookmark – Hours on one side, check out policy on reverse • Separate info sheet on specific issues – i.e. interlibrary loan, downloading books, etc. • Laurie will do outline of proposed bookmark and info sheets for next meeting and

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brochure for November. Minutes must be provided within three days. A new recorder may be available that will be able to transfer directly to website. Adjourn 9:41 Motion Christy Larsen Second Laurie Hansen Next meeting – October 21st – 8:30 a.m.

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